Welcome to the County of Ventura. Please follow the steps below to review and enroll in your Benefits. As a newly-hired clinic employee, you have 31 days to submit your health plan elections, including your date of hire.
- If you submit your paperwork no later than June 25th, you will be able to take advantage of being enrolled in your health coverage elections beginning June 27th, the first day of your employment. To take advantage of this benefit, submit elections as soon as possible. There will be a processing time of up to 14 days for your enrollment elections to be communicated and uploaded into each insurance company’s system.
Premiums are always paid one pay period in advance, however your bargaining agreement provides the option for coverage as of the first day of employment. To take advantage of this option, submit your elections by the deadline above. You will have the first pay period’s premium deductions taken in ¼ increments over your first four paychecks (in addition to the current pay period’s premiums, which will pay for the following pay period’s coverage.) You will also receive your Flexible Credit Allowance (amount the County provides you per pay period to apply toward your medical premiums) in ¼ increments over the same four pay periods.
For employees who do not submit for coverage as of the first day of employment, the following schedule applies for submitting your enrollment elections:
- Received after 06/25/21, but no later than 07/08/21 – Coverage begins 07/11/21
- Received after 07/08/21, but no later than 07/22/21 – Coverage begins 07/25/21
- Received after 07/22/21, but no later than 07/27/21 (last day to submit or will be defaulted, see information below) – Coverage begins 08/08/21
All Regular-status employees with a schedule of at least 40 hours per pay period must submit a health plan enrollment by the deadline or they will be defaulted into the lowest-cost employee-only HMO plan. Missing the deadline will result in you being defaulted into the lowest-cost employee-only HMO coverage available to you with an effective date of the first day of the pay period that includes your 60th day of eligibility (60 days from your date of hire). If defaulted, you will be unable to make election changes until the next open enrolment period and unable to add dependents to medical coverage unless you experience a qualifying mid-year change, such as adding a dependent due to birth. You will also be unable to add voluntary plans such as dental, vision, and flexible spending accounts (except in 2021, due to COVID relief legislation) until the next open enrollment period. Don’t miss your chance; make your elections today!
- Review this New Employee Presentation (Don’t skip this step, it contains important information)
- Review the Benefit Plans Handbook, especially for any detailed information you have questions on.
- Review the bi-weekly plan rates and Flexible Credit Allowance amount you will receive from the County. The Flexible Credit Allowance you receive varies, depending on your part-time/full-time status and your bargaining unit affiliation.
- Review the Plan Links and Presentations below for more detailed health plan information specific to each plan.
- Optional – Contact each plan if you have any additional questions about each plan coverage. Contact the plans directly using the
Who Do I Contact
- Complete your Enrollment Election and make sure to submit dependent documentation as noted below if enrolling any dependents in your health plans. Your Health Benefits paperwork is included in your New Hire packet provided by your HR Department. Please contact your department if you have questions about your New Hire paperwork at (805) 677-5184.
***Important Note About Enrolling Dependents- If you are enrolling your dependents, you must submit the proof of dependent status with your enrollment elections (marriage certificate for adding a spouse, birth certificate for children, or the first page of your latest tax return showing the dependent relationship(s).) Failure to submit this proof with your enrollment will lead to your dependents not being covered. Dependents not enrolled because documentation was not received will need to be enrolled with a new enrollment election, including the required documentation. Their coverage will be prospective based on the timeframe we receive the enrollment request with the documentation, and the 31-day election window still applies. Make sure to submit documentation if requesting dependent enrollment to avoid dependent enrollment issues.
Domestic Partner Dependent Enrollment- You must review the Complete DP Packet and complete and return the last page of the packet with your Enrollment & Change Form along with the copy of your Declaration of Domestic Partnership.
Plan Links and Insurance Plan Video Presentations! Do you want to see more detailed information, video presentations by the insurance plans, plan descriptions, search contract providers, or find a Primary Care Physician’s name and ID number? Click on the insurance presentations or insurance plan sites for even more information about each plan.
|VCHCP Insurance Presentation||MetLife Dental Presentation|
|Blue Shield Insurance Presentation (For ACO Trio HMO, Access+HMO and the Blue Shield High Deductible PPO Plan)||MES Vision Presentation
MES Virtual Benefit Fair (Enter Password: LX68CRX8)
|Health Equity Presentation HSA Presentation
Health Equity HSA site– (This HSA is only available to employees enrolled in the County of Ventura Blue Shield High Deductible PPO plan.)
|Chard Snyder- Flexible Spending Account Presentation (Health Care FSA, Dependent Care FSA, and Limited Purpose FSA Information. Note: Limited Purpose FSA accounts are only available to employees enrolled in the County of Ventura High Deductible PPO plan and the Health Equity HSA plan.)|
Do you want to take advantage of even more employee benefits available to you? If so, review the optional benefit pages below!
Optional Benefits Information:
- Life Insurance – Enroll in Optional and Dependent Life Insurance within the first 90 days of employment to avoid underwriting. That’s right; if you elect Life Insurance and Dependent Life (if applicable) within the first 90 days of employment, all you need to do is complete the enrollment form; no underwriting or health screening is required. Take advantage today!
- WSP Enrollment Form & Brochure – Review information regarding Short-Term Disability enrollment (Wage Supplement Plan). This plan with two options is only available for the first 90 days of employment. There is no option to enroll in this plan after 90 days of employment passes.
- Deferred Compensation – The County offers eligible employees the ability to save for retirement on a tax-deferred basis through the 401(k) and 457 Plans. In addition to pre-tax contributions, you are also able to make after-tax contributions through the Roth option available in the 457 Plan. To find out more about the Plans, including how to enroll, County matching contributions, and 1:1 financial guidance including rollover assistance, please review the plan highlights and comparison information provided below. For questions or additional information contact the Deferred Compensation Program at 805/654-2620, or email firstname.lastname@example.org.